Finance & Administrative Assistant (Internship part-time)

Role overview

We are looking for a finance assistant who is in charge of keeping track of Flexidaos finances & supports in all the administrative and office management: entering data into databases, preparing financial statements, processing invoices, and supporting the department throughout any accounting processes.

This is an internship position based in Barcelona. All applicants must be able to sign an educational agreement with their university to be eligible.

Role overview:

• Assist the Finance and HR department in administration and finance matters to ensure an effective management of the financial resources according to Flexidaos procedures.

• Ensure the compliance of administration, finance, policies and procedures

• Managing office services by ensuring office operations and procedures are organized

• The natural evolution after this internship is a full-time Junior Accounting position upon successful performance.

Your Challenge

• Financial management and accounting

  • Bank and balance sheet reconciliations.

  • Accounting booking

  • Accounts receivable booking

  • Support the Financial Controller in other technical tasks for the Finance department.

  • Help the Financial department with reporting, budgeting and maintaining the accounting system on a monthly basis.

  • Maintain internal control systems

  • Help maintain a complete filing system to support financial records

  • Support ad hoc financial and administrative tasks

• Administration management

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands

  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

  • Support HR to maintain office policies as necessary

  • Participate actively in the planning and execution of company events

  • Coordinate and organize staff travels

  • Responsible for correspondence, preparation of contracts, and sending invitations.

Must-haves

• Students in Business Administration and Management or related field.

• Advanced Excel (PowerPoint is a plus) user

• Fluent in English (C1 level)

• Good organizational and administrative skills

• Good interpersonal skills

• Ability to work and communicate effectively with a broad spectrum of individuals within a broad range of cultural environments

Nice-to-have

• Interest in sustainability and willing to contribute to making the world a better place

Your Benefits

• Part-time Internship agreement with the University.

• Student Aid & Ticket restaurant

• Hybrid working model.

• Flexible working hours

• Offices located in Poblenou

• Training and development.

• Fruit and snacks every day.

• Fast-growing scale-up.

Diversity & Inclusion In Flexidao we embrace diversity by having and promoting an inclusive and diverse environment. Therefore, we are committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, or gender identity or expression. While we have listed certain requirements for this position, we encourage all qualified candidates to apply, even if you dont meet every single requirement listed in the job description. If youre passionate about our mission and believe you have the skills and potential to contribute to our team, we want to hear from you.

Recruitment Process

• Phone/Google Meet interview with a Talent Recruiter
• Google Meet interview with our Controller

Apply now before its too late! We dont offer just an “internship”. Its about building cool stuff that matters, together with a great team. If you see yourself working with us and can meet the key requirements, send your CV to join Flexidao to careers@flexidao.com Apply for this job

About us

Flexidao offers an advanced data, software, and advisory solution to the electricity market. This enables customers to navigate the complexity of an ever-evolving clean energy market, assessing climate-related risks and pursuing carbon-aware procurement strategies.

Flexidao is headquartered in Amsterdam and has data access capabilities spanning across Europe, the US and the APAC region.

Our mission is to provide the data, digital tools, and expertise so organizations can measure, manage and work to eliminate their energy-related emissions.

Thanks to our international partnerships with leading companies and other kinds of organizations such as Google, Microsoft, and Vodafone, but also the United Nations, among others, we are a strong voice in the energy and sustainability ecosystem.