Assistant Medical Affairs

Almirall is a global pharmaceutical company with approximately 1,800 employees with a direct presence in more than 20 countries. Almirall has consolidated international coverage on a global scale thanks to owned subsidiaries and sales agreements with the most prestigious partners in key markets such as the USA, Japan, and China.

We have helped to positively change hundreds of thousands of lives through our innovative products and solutions since 1943. We have 15% staff dedicated to R&D in cutting edge scientific research to find solutions for unmet patient needs. We care about skin health. Our medicines help to make a significant difference in patients lives by treating a wide range of skin diseases.

At Almirall, our Noble Purpose is at the core of our work: “Transform the patients world by helping them realize their hopes and dreams for a healthy life”. We invest in differentiated and ground-breaking medical dermatology products to bring our innovative solutions to patients in need. We listen to the patient and physician responding to their needs and helping them get the treatments they need. We are driven by science, diligent by nature.

We have a successful history in Dermatology space which places us well to create a strong footprint into specialty immuno-dermatology. Join us and make a difference.

The Department Assistant will play a pivotal role in ensuring the seamless operation of the Medical Affairs departments activities in Spain. This position involves managing the leaders calendar, coordinating meetings and travel arrangements, and preparing various documents and communications. Acting as a key liaison between executives and internal/external stakeholders, the Assistant will handle inquiries and requests with efficiency and professionalism.

In addition to supporting the Medical Affairs department, the Assistant will provide transversal support to the Market Access and Institutional Affairs as well as the Finance area. The role includes organizing and facilitating meetings, preparing agendas, taking minutes, and following up on action items. The ideal candidate will possess strong organizational and communication skills, discretion, and the ability to work both independently and as part of a team.

• Manage and maintain the schedules of the leader, including meetings, appointments, and travel arrangements.

• Prepare and edit correspondence, communications, presentations, and other documents.

• Coordinate departmental activities and projects, ensuring timely completion and alignment with organizational goals.

• Serve as a liaison between the executives and internal/external stakeholders, handling inquiries and requests efficiently.

• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

• Provide transversal support to the Market Access and Institutional Affairs as well as the Finance area as needed.

• Assist in the preparation of reports, data analysis, and other administrative tasks to support departmental initiatives.

• Bachelors degree in business administration, Medical, or a related field.

• Minimum of 3 years of experience as an executive assistant or in a similar administrative role, preferably in a global organization.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

• Experience in the pharmaceutical or healthcare industry is desirable.

• Strong interpersonal and communication skills, with the ability to interact effectively with senior executives and stakeholders.

• High level of discretion and confidentiality.

• Ability to work independently and as part of a team.

• Proficiency in multiple languages is a plus.

• Strong problem-solving skills and attention to detail.

• Care: we listen & empathize, we value diverse perspectives & backgrounds and we help each other succeed.
• Courage: we challenge the status quo, we take full ownership and we learn from our success & failures.
• Innovation: we put the patient and customer at the center, we create novel solutions and we empower entrepreneurial mindsets.
• Simplicity: we act decisively and avoid over-analysis, we understand why before we act and we are agile & keep things simple.