Personal Assistant to Ho TAX (Temp Agency)

Job Description:

Mission: Support the Ho TAX, the TAX Management Committee members and the TAX team with administrative, logistical, planning (in advance) and organizational tasks, information cascading, team communication

RESPONSABILITIES:

Support to the manager:

• Daily control of manager agenda and mail. Time management.

• Office and administrative tasks.

• Travel and expenses arrangements.

• Escalation of topics.

• Collecting information for decision-making.

• Preparation of letters, memos, reports.

• Management and cascading of internal and external information.

• Distribution and recording of all documentations.

• HR process

• Logistical support

• Organization of meetings, with all the necessary arrangements.

• Organization of events, sessions and conferences inside/outside the office.

• Organization and coordination of external and internal visits.

• Click & Buy tool control

• Raising of purchase orders such us office material, canteen, events, etc. and follow up.

• Approve/decline requirements on behalf of the manager: Approvals control, time and training requests, staff´s trips and expenses…

• Opening and follow up of IT incidents and requests

• Opening and follow up of maintenance incidents

People/communication/team building:

• Supporting the manager to arrange face-to-face meetings and feedback sessions

• Supporting the manager to arrange communication sessions and team events (breakfasts, lunch with the team, etc.) Contribute to the TAX Communication plan and activities content definition

• Contribute to positive working relationships and act as facilitator within the team and with stakeholders.

• Help the team with incidents, meetings, etc. if needed

• Incidents control

• Promote initiatives to reduce environmental footprint (reduction of printing, plastic, waste).

SKILLS:

• Good IT skills at user level. Willingness to quickly acquire the required Knowledge of company/project IT systems and documentation tools, company administrative procedures; integration into the function/team

• Excellent communication skills and stakeholder management

• Team spirit and team building capability

• Medium-high level of spoken and written English language is a must

• Ability to work in multinational teams, being aware and managing the cultural specificities.

WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE?

• Vacation days plus additional days-off along the year.
• Attractive salary.
• Collective transport service in some sites.
• On-site facilities (among others): free canteen, kindergarten, medical office.
• Possibility to collaborate in different social and corporate social responsibility initiatives.
• Excellent upskilling opportunities and great development prospects in a multicultural environment.

WANT TO KNOW MORE ABOUT US? #AirbusDiversity Airbus is a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a worldwide scale, pioneering sustainable aerospace for a safe and united world. With around 150,000 employees and as the largest aeronautics and space company in Europe and a worldwide leader, Airbus is at the forefront of the aviation industry, connecting people and places via air and space. At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking. Last but not least, the company has been awarded with the “Top Employers Spain 2024” certification and "Top Employers Europe 2024" by Top Employers Institute.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Companys success, reputation and sustainable growth.

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By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.